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LOCATION: Web Developers → Developing Tips → PDF Files

PDF Files

P.D.F. files are useful for under-supported scripts or for cases when there is difficulty transferring the content to HTML.

The Technique

P.D.F. (Portable Document Format) format files are readable and printable to all users, regardless of what fonts may be installed on their computer. Adobe Acrobat can be used to convert files composed in a word-processor or other program

Tools Needed

Site users must have Acrobat Reader (www.adobe.com/products/acrobat/readstep.html)

Developers must own the full version of Adobe Acrobat available from Adobe. This software may purchased from the Penn State MOC (http://computerstore.psu.edu/) .

Note on Mac OS X: Mac OS X users can save almost any document as a PDF file by choosing the Print command then clicking the Save as PDF button in the print dialog window.

When to Use It

PDF's are excellent for longer documents, or for undersupported scripts. They preserve a great detail in formatting & graphic information and you can use a wide variety of fonts and the appearance will remain intact for all users. PDF's may be a good solution for developers with a large archive of foreign-language documents in word-processing format.

On the other hand, PDF's are not necessarily properly encoded.

Potential Pitfalls

PDF technology is widely used and supported by the Penn State community, but here are a few minor quirks to look out for.

  1. Once files are in PDF format, they are difficult to edit. Always keep the original text file on hand, in case you need to make changes.
  2. Not all fonts are "licensed" for PDF's. In these cases you need to find a similar font which is licensed.
  3. PDF files must be downloaded onto the user's machine. If they are large, they may be slow to download over a modem connection. Many Web sites list file sizes, so users are aware of potentially long download times.
  4. Students with screen readers should use the most recent versions of Acrobat Reader since they have more accessibility features.
  5. Inform users that you have PDF files and that they need access to Acrobat Reader.

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Last Modified: Friday, 12-Aug-2011 17:54:31 EDT